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Executive Assistant, Science and Technology Coordinator

Philadelphia, PA

About the Position

This position will report to the EVP, Science and Technology. This position will be responsible for providing the EVP and her teams with administrative and organizational support that will contribute to the development and operations of an engaged, high-performance organization, focused on the development of first-in-class therapies for autoimmune diseases. This position requires an excellent grasp of administrative tasks and provides an opportunity for growth into project coordination and management.

Responsibilities Include

  • Provide administrative support to the EVP Science and Technology inclusive of real-time calendar management, travel arrangements, ensuring consistent touch points with direct reports, conference registration and event planning.
  • Provide efficiency and organization for cross-functional S&T management activities such as calendar coordination for multi-person meetings, conference registration and team debriefs.
  • Manage scheduling of internal governance, informational and working groups, following Cabaletta meeting structure, and attend when needed. Coordinate with meeting chair/facilitator on all aspects of meeting planning: creating agendas, developing meeting decks, issuing minutes, and ensuring timely responses on deliverables.
  • Partner with Cabaletta Project Management to communicate with external partners for scheduling governance and technical meetings; archive project-specific correspondences and files, and maintain project timelines.
  • Participate in special projects related to tracking Science and Technology contracts through Alliance management, planning journal clubs and education series through the year and supporting staff that shares professional development opportunities for continued education.
  • Support company General Counsel in maintenance and administration of Contract Management process.
  • Work with corporate office management team as required to coordinate event hospitality, provide general office support, visitor reception/building access, and prepare meeting spaces at both Center City locations.
  • Develop and update administrative and organizational assets for future knowledge transfer such as onboarding checklists, team objective planning, timeline and vendor management templates, and new initiatives.

Required Qualifications

  • 5-7 years of executive administration experience required
  • 1-2 yrs coordination experience preferred, within a biotech company
  • Proven experience as an Administrative assistant
  • Proficiency in MS Office (MS Outlook, PowerPoint, Excel and Word)
  • Strong time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Strong written and verbal communication skills
  • Strong organizations skills, with a desire to increase leadership skills
  • Experience with project management tools preferred

How to Apply

Please email careers@cabalettabio.com directly to submit an application.

Please include your CV along with the title of the position you are applying for.

Benefits

Our most important asset is our people and we offer competitive benefits including health and retirement, PTO, and stock option plans.

Equal Opportunity Employer

Cabaletta Bio is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability, protected veteran status or any other basis protected by applicable law.